You’re talented, clever and disciplined. We’re entrepreneurial, dedicated and amplified by ideas. Could this be love?

Reports to: Chief of Staff
Status: Exempt
Date: June 7, 2017 

About the Position
Manage all scheduling requests and provide administrative support for the office, personal, and philanthropic endeavors of both the Founder and the CEO. Job requires incredible organizational skills for an ever-changing business calendar and complex schedule. The Administrative Assistant will be engaged in every aspect of day-to-day life, making discretion and confidentiality vital. Superior client relationship management and incredible customer service skills are a must. 

Essential Responsibilities 

  • Office administration, and maintenance of busy, ever-changing calendars for both the Founder and the CEO to include but not limited to: scheduling of all meetings, arranging lunches and conference calls
  • Orchestrate and set-up of executive luncheons occurring at Halcyon
  • Field phone calls on behalf of Halcyon, redirect calls as appropriate
  • Provide reception support for Halcyon
  • Greet and offer hospitality to guests of both the Founder and the CEO
  • Manage and coordinate travel itineraries both domestic and abroad
  • Serve as a gatekeeper for both the Founder and the CEO alongside the Chief of Staff
  • Additional general and personal assistant duties as requested
  • Assist in the execution of special requests, both business and personal
  • Assist with database organization on behalf of both the Founder and CEO
  • Support members of the Halcyon team with the annual Halcyon Awards Gala
  • Other tasks as assigned based on prioritized work load and timelines
  • Weekly check-ins with Chief of Staff to discuss scheduling priorities regarding key organizational and external players 

Minimum Education Required
Bachelor of Arts or Bachelor of Science degree

Minimum Experience Required
Minimum two years’ experience as an administrative assistant or assistant, preferably to director or C-level executive 

Skills and Abilities

  • Embody Halcyon’s values; nimbleness, humility, risk-tolerance, nurturing, and optimism
  • Solid knowledge of generally accepted business and social practices and protocols
  • Excellent social skills for communication with donors, sponsors, volunteers, and professional colleagues
  • Exceptional organizational skills and dedication to responsibilities, prioritization and efficiency
  • Team player with an optimistic, can-do attitude and good sense of humor
  • Superb communication skills, both written and verbal; fluency in English is required, Japanese language fluency is a plus
  • Excellent communication and grammatical skills for corresponding with high-level clientele
  • Flexible multi-tasker
  • Proficient in PC and PC software; experience with Mac and database software a plus
  • Professional and approachable manner; use of utmost discretion at all times
  • Willingness to adapt to an ever-changing, often high-speed environment

If this position seems like a fit, please submit a resume and cover letter to and we will respond promptly.


Location: Washington, DC 20007
Type: Unpaid Internship
Job Title: Intern
Career Level: Student

About the Internship Program
Interns will have the opportunity to learn about various components of the Halcyon program portfolio: nonprofit management, event planning and management, and the Halcyon Incubator.

Nonprofit management: Intern will learn how a nonprofit organization operates and gain insight into stewarding historical properties. He/she will be exposed to programming, writing aimed towards foundations and grants, sponsorship, and general management.

Event planning and management: Halcyon will hold events throughout the year, allowing the intern to gain first-hand experience with the planning process for events of varying sizes and purposes.

Halcyon Incubator: The Halcyon Incubator program provides a hub for creativity that supports fearless social entrepreneurs, allowing forward-thinkers to address 21st-century challenges and achieve meaningful results. The intern will become familiar with the workings of a start-up incubator and the field of social entrepreneurship.

In addition to the important work that interns will complete, they will have the opportunity to attend various events hosted by Halcyon at Halcyon House and various other locations.

Job Requirements

  • Undergraduate or graduate student with a concentration in music, business, marketing, history, or communications
  • Excellent attention to detail and follow-through
  • Strong oral and written communication skills
  • Computer knowledge, including Word, Internet, email, and Excel – special attention to social media is a plus
  • Desire to participate in project planning and execution
  • Ability to work in a fast-paced environment
  • Good sense of humor
  • Ability to commit a minimum of 16 hours per week

If this position seems like a fit, please submit a resume and cover letter to and we will respond promptly.